1. Start with the correct pack size and format
Before any artwork is checked, confirm the final pack style and dimensions. A pouch, sachet or wrap all needs a different layout, so the file must match the exact size your product will use. Include the flat width, height, seal areas, gusset if there is one, and any tear notch or hang hole position.
For repeat work, please send the latest approved size rather than a previous version. If the packaging is going to be used in Durban humidity or moved inland to Gauteng, the format still needs to suit the same physical pack and fill method. Small changes at this stage can affect registration and copy placement later.
- Confirm finished width and height
- State whether the pack is a pouch, sachet or wrap
- Mark seals, perforations and cut lines
- Include the intended fill weight or volume if it affects layout
2. Supply editable artwork in the right file state
Send clean artwork that can be reviewed without missing elements. Editable source files are best when text, logos, and barcodes still need adjustment. If you are sending a print-ready file, make sure all linked images are embedded and any fonts are outlined. Low resolution pictures often print soft on flexible packaging, especially on fine type or small panels.
Keep the page setup simple and clear. One pack per file is usually easier to check than a document with several versions mixed together. If your team in Johannesburg or Pretoria is sending through revisions, label each file so the latest one is easy to identify. That saves time and avoids confusion during proofing.
- Use a clear file name with product, size and version
- Embed linked images where required
- Outline or package fonts before sending
- Avoid placing artwork too close to trim or seal zones
3. Check copy, spelling and pack details carefully
Every word on pack matters. Check product name, variant, net contents, ingredients or contents list, usage notes, and any legal text you want shown. Make sure spelling is correct and that all numbers are updated, especially pack size, contact details on artwork, and any batch or date fields that will be printed later. One small error can hold up a repeat run.
It is also worth checking spacing around barcode areas, small print, and any fine rules or line work. In coastal areas like Ballito and Durban, where packaging can sit in warm stores or vehicles, neat copy and legible text are important for a professional finish. Please review the artwork on screen and again as a print proof, not just in the original file.
- Confirm all product names and variants
- Check spelling, spacing and punctuation
- Review barcode placement and quiet zones
- Make sure all required copy is included
4. Set colours with print in mind
Colour on screen can differ from colour on printed flexible packaging. If you have a specific brand shade, note it clearly and include any reference values where available. For flexo printing, colour matching works best when the file uses defined colours and not vague screen names. Dark solids, fine gradients and pale tints all need careful handling.
Let us know if the pack must match a current range, as repeat production often depends on keeping colours consistent across batches. For multi-site distribution into Cape Town, Bloemfontein and Pietermaritzburg, the same artwork may be used on several runs over time, so keeping a clear colour record helps. If you are unsure about a tone, flag it early so it can be checked during artwork prep.
- State spot colours or process colour use clearly
- Share a sample or reference where possible
- Check dark backgrounds for overprint issues
- Allow for slight colour variation on different materials
5. Mark all variable and technical information
Some packaging needs variable fields, such as batch codes, dates, pricing areas or product identifiers. Mark those areas on the artwork so the print and converting team know exactly where they must sit. If the pack will be used for short runs or repeat production, variable fields should be clear from the start to avoid rework.
Also note any technical elements that need special attention, such as seals, white ink, reverse print, clear film panels or matt and gloss differences. If the product is being packed for dispatch from Pinetown to another province, the pack must still read clearly once it reaches the shelf. A clean technical note on the artwork helps the full job move faster.
- Show where variable data will go
- Highlight any special ink or finish areas
- Mark transparent or clear viewing panels
- Note seal-safe zones and no-print areas
6. Send your review notes with the file
When you send the artwork for review, include one short set of instructions with it. Tell us what changed, what must stay the same, and whether the file is for a new job or a repeat production. This makes the review easier and keeps the check focused on the right points. It also helps our team give you useful feedback without delay.
Clients can submit their files through the enquiry form on our contact page, and our team will take it from there. If you are based in Durban, Johannesburg, Pretoria or anywhere else in South Africa, a clear note with the file saves time and helps the work move through artwork prep, proofing and dispatch coordination without unnecessary holds.
- Say whether the file is new or revised
- List the changes made since the last version
- Include any deadline or dispatch requirement
- Use the enquiry form on our contact page to send the pack details
